Content compliance – both with regulation and company policy – is an ever-growing issue for enterprises.
Compliance with regulations such as SOX and HIPAA requires protection for certain types of personal and financial data. In addition, company policies are in placed to protect intellectual property, both from accidental leaks and from disgruntled employees, who may intentionally sabotage data.
What’s so important about email archiving anyway?
Regulatory content compliance includes audits and logs, which means information sent through emails must be retained, handled properly, and logged with history and analysis. We all know that all receipts/accounting and past contracts must be kept for seven years – and with so many deals and official business done directly through email, all the last seven years’ emails must be kept, too.
With the multiple large files exchanged daily through email, it could be a nightmare if it weren’t managed properly.
That’s why it’s important not only to retain the emails, but archive them in an easy-to-search, redundancy-eliminating system. You want all important information retained and backed up for recovery. But you don’t want to house a server farm just because of your company’s email back-up. Proper email archiving purges multiple copies,saving space rather than using it up.
Remember that each year, 1% of computers collapse, which spells loss of valuable information – and money – for any mid-to-large firm. In addition, disgruntled employees have been known to pose a threat, by simply eliminating data.
Importance of Email Archiving
Email archiving prevents loss of data and leakage of confidential intellectual property, in the case of either technical failure or human insider threat. Disaster recovery and data loss prevention, necessary to content compliance, are actually made possible through email archiving.
[Blogged by: Tamir Elchayani, Technical Training at PineApp]
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